Requests for Results

Download the RFP Package:

BID NOTICE

Sealed proposals, in accordance with the Alcohol, Drug and Mental Health Board of Franklin County’s Request for Proposal (RFP) for a Behavioral Healthcare and Recovery Enterprise System, will be received at the Board’s offices at 447 East Broad Street, Columbus, Ohio, 43215 until 4:30 p.m. local time on January 22, 2020.

The Request for Proposals (RFP) package, containing the terms and conditions of the proposed purchase, the duties and responsibilities of the contractor, and this notice, may be obtained on or after December 25, 2019, by contacting Justin N. Curtis at 614-222-3752 or RFRsubmission@adamhfranklin.org. The RFP package is also available for download at the top of this page.

Proposals (five hard copies and a Microsoft Word version stored on a flash drive) and a cover letter containing the full name of each person/company submitting the proposal and signed by an official authorized to execute a contract shall be submitted in a sealed envelope marked “RFP Behavioral Healthcare and Recovery Enterprise System.” All proposals shall incorporate the specifications stated in the RFP by reference and attachment. Proposals received after 4:30 p.m. local time on January 22, 2020 shall not be considered.

Proposals will be opened at 9:00 a.m. local time on January 23, 2020 at the Alcohol, Drug and Mental Health Board of Franklin County office, located at 447 East Broad Street, Columbus, Ohio 43215, in accordance with the specifications contained in the RFP package. The Board reserves the right to reject any or all proposals in whole or in part, to waive any informalities or irregularities in the proposal received, and to accept any proposal or combination of proposals deemed most advantageous to the Board under the conditions stipulated.

Q & A

Thank you for confirming you were able to access the document at the appropriate web link. You may register for further communications by sending an e-mail to RFRsubmission@adamhfranklin.org with your company name, contact information (principal name, mailing address, phone and e-mail).
Thank you for identifying the typos in the two documents referenced in your question. We have corrected the references and a revised version of the document will be uploaded to the public website by Mon 1/6.
All Franklin County agencies (including the ADAMH Board) use the Municipal Information System (MUNIS) for all accounting transactions. MUNIS is used by numerous government entities in Ohio and is a product of Tyler Technologies (https://www.tylertech.com ).

The Board requires access to the data input by contracted providers, staff of the Board and other sources or and any data that is otherwise stored in the system. This access should be through the availability of well defined, usable and well documented extracts created periodically (e.g., weekly) in order to carry out the business of the Board. These extracts include, but are not limited to, adjudicated claims, member demographics, provider information and member eligibility spans.

If such extracts are not native to the system, then the development of such extracts and an interface for these should be developed by the vendor with guidance and requirements/specifications from the Board. If this is not possible, then the Board requires an interface for querying, extracting, etc., directly; this may take the form of an accessible read-only reporting server/data warehouse.

Essentially, our preference in descending order is that extracts are built into the system, extracts can/will be created by the vendor or that a reporting server/data warehouse is available.

Yes, we expect to notify vendors that have been selected for the demo phase on Monday, February 3rd and confirm presentation dates at that time.
The Board must be able to respond to consumer requests for their protected health information stored in the claims/member system. The Board should be given regular (e.g., weekly) extracts of claims/members data, or otherwise granted access to a report built into the system to export the PHI needed to fulfill consumer requests. A dictionary that describes the full scope of PHI within the system should be available for the Board to identify what data are necessary for designated record set requests from consumers.
Yes, a PDF version of the proposal submitted on an USB flash drive is acceptable.
As referenced above and in Section 6.3 of the RFP, the Board is referring to the agency that has been identified by the Board as the “lead” or primary service provider to an individual consumer rather than a specific rendering provider.
As referenced above and in Section 6.3 of the RFP, the Board intends for the requirements to address the following:

3.1 Referral Management – functionality to allow for Board staff to manage referrals for particular service types (housing, inpatient, etc.) and to triage by acuity/need.

3.2 Waiting List Management – functionality to allow for Board staff to manage service capacity limits for defined durations based upon specific diagnoses or program assignments.

3.3 Utilization Management – functionality to allow for Board staff to manage service utilization in industry standard methods, to include prospective, concurrent and retrospective reviews.

The Board is seeking functionality to support all three forms of review in regards to Utilization Management.
By interface, we mean a technological solution in which a data file and/or user can input, enter, or import customized structured data through batch flat file uploads and/or web forms and then subsequently associate the information with various database records such as a member.
The Board should have the ability to gather custom data input into the enterprise system and/or databases.
This is not a requirement; however, a vendor may propose this if they wish.
This is not a requirement; however, a vendor may propose this if they wish.
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